Privacy Notices - Snapshot Privacy Notice

You need to be aware of this notice if you are providing information for the 24 Hour Domestic Abuse Snapshot.

A Privacy Notice is a statement issued by an organisation which explains how personal and confidential data about individuals is collected, used and shared.

Swindon Borough Council will act as a “Data Controller” for any personal data that you provide to us.  We will ensure that the data given to us is processed in line with our Data Protection Act 2018 (DPA 18) and the EU General Data Protection Regulations. (GDPR)

To find out more about Swindon Borough Council’s data protection policies please contact our Data Protection Officer. dataprotection@swindon.gov.uk or in writing to Data Protection Officer, Civic Offices, Euclid Street, Swindon, Wiltshire, SN1 2JH.

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).

Swindon Borough Council will collect the following data about you during the engagement of the 24 Hour Snapshot

• Gender
• Age
• The area of Swindon Where you live
• Disability

Swindon Borough Council complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

• To help us to understand the prevalence of current and historic domestic abuse
• To enable us to ensure that the services we are providing suit the needs of victims and their families
• To enable us to identify which services and organisations are receiving disclosure of domestic abuse.
• To inform future policy and strategies relating to domestic abuse, how to support victims and make perpetrators accountable for their actions

For statistical analysis and evaluation of services for domestic abuse victims, their families and perpetrators

There are a number of legal, legitimate or lawful reasons why we need to collect and use your personal information.

We collect and use personal information in circumstances where:

• you, or your representative, have given consent
• it is to the benefit of society as a whole
• it is necessary for archiving, research, or statistical purposes

If we have consent to use your personal information, you have the right to remove it at any time.
If you want to remove your consent, contact DataProtection@Swindon.gov.uk and tell us which service you are using so we can deal with your request.

We will not share your personal data outside of Swindon Borough Council except to prevent fraud or if required to do so by law.

Your data will be kept for 1 year after the year in which you submit your comments. This is in accordance with the Borough Council Data Retention and Disposal policy.

Any data you share with us will be anonymised for future use to enable us to analyse and track trends around domestic abuse

Unless subject to an exemption under GDPR, you have the following rights with respect to your personal data:

• The right to request a copy of your personal data which Swindon Borough Council holds about you.
• The right to request that Swindon Borough Council corrects any personal data if it is found to be inaccurate or out of date.
• The right to request that your personal data is erased where it is no longer necessary for Swindon Borough Council to retain it.
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
• The right to object to the processing of personal data.
• The right to lodge a complaint with the Information Commissioners Office.

Council, you should write to the Data Protection Officer and clearly outline your case. Your complaint will then be investigated in accordance with our customer complaint procedure.

If you remain dissatisfied with the way your personal data has been handled, you have the right to complain to the Information Commissioner’s Office at www.ICO.org.uk. You may refer the matter to the Information Commissioner’s Office whose contact details are below:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email: casework@ico.org.uk

This website also contains information on data protection and your rights and remedies.

You are under no statutory obligation to provide personal data to Swindon Borough Council.

In the event that you wish to complain about the way that your personal data has been handled by Swindon Borough